You may probably have gathered a bunch of creative ideas to make your team meetings an interactive and engaging experience. Yet you still find your team meetings lacking something? Efficiency shall be the key point here, so let’s check out a few of AhaSlides 會議禮儀!
現在，您可以使用這些簡單的動手技巧來“提高”團隊會議的效率，這些技巧是關於如何通過便利的場地、在與會者中培養開放、創造性和忠誠態度的氛圍，使您的團隊達到最佳績效，以及一個可以正確討論所有任務的時間表。
目錄
更多值得探索的商務會議技巧
什麼是會議禮儀？
Meeting manners matter more than you may think. Whether you’re working at a down-to-earth start-up or in an organisation voluntarily, there is an unwritten set of rules to make the business work. Picture this – you’re attending an important client meeting. Several key stakeholders will be there, many of whom you’ve yet to meet. How do you ensure you make the best possible impression and the meeting is a success? That’s where meeting etiquette comes in.
會議禮儀 is the unwritten code of conduct that keeps professional interactions polished and productive. The rules may seem stodgy, but following proper meeting manners fosters focus, respect and rapport. Things like arriving early show you value others’ time. Even if you consider yourself an easygoing person, following meeting etiquette can smoothen out important work functions, particularly with strangers.
每個人都應該知道的 6 個會議禮儀技巧
#1 - 強調會議的重要性
If your teammates do not acknowledge the values of team meetings, they will feel forced and unwilling to engage themselves. So firstly, show them the advantages of the meeting. Many decisions can’t be made without an in-depth and face-to-face discussion, as it is the talking – asking process that probe the way for rational choices. Besides, effective team meetings allow open conversations that take advantage of members’ perspectives and expertise to resolve issues based on their skills and knowledge. They also enhance interpersonal relations and understanding among teammates.
#2. – Organise in a Meeting Space with Facilitated Logistics
會議空間深刻影響與會者的情感和智力，因此在選擇場地時要考慮這一點。 根據會議的主題和氣氛，您可以選擇合適的空間。 它可以散發出舒適、單調或遙遠的氛圍，這取決於你的團隊。 會議室應配備必要的設施（空調、舒適的座椅、水/茶等），並在會議前仔細檢查以確保技術性能正常運作。
＃3。 為每個成員制定基本規則
確定團隊規則可以讓每個人都對自己的責任負責，並激發他們在會議期間的參與。 你可以根據團隊的工作文化和風格定制基本規則，但一般來說，它可以指出勤、及時、積極參與、處理幹擾、談話禮貌、誠實等。此外，賦予每個人討論是否這些規則足夠合理，以及如何在會議中應用它們。 不要忘記強調它們的重要性，以便您的隊友了解遊戲並遵守規則。
#4 – Create an Agenda in Order of Importance
不要試圖在時間線中塞滿太多東西，以至於你很難以敷衍的方式完成它們。 相反，最終確定與會議主題相關的內容並按重要性排列它們，這樣儘管您可能時間不夠，不得不匆忙完成某些項目，但所有緊急問題都已解決。 此外，您應該在會議之前將議程分發給您的隊友。 通過這種方式，他們可以對議程進行建設性的審查，制定自己的意見並為即將舉行的會議準備所有必要的資源。
#5 – Encourage Active Involvement from Teammates
我最喜歡的提示！ 這可以在整個會議過程中進行，並透過所有隊友參與的互動活動來完成。 一開始的一些破冰遊戲、一些現場調查以及迷你文字或語音問答將使每個人都沉浸在熱情的氣氛中。 您還可以向房間裡的每個人提供最新報告並提交他們的及時評論。 執行這些操作的簡單方法是使用 啊哈幻燈片，一款在線演示軟件，非常適合交互式和創新團隊會議。 無需安裝，為什麼不試一試呢？
#6 – Make Final Decisions and Assign Individual Duties
如果尚未就當前問題做出最終決定，請不要繼續討論議程上的下一個項目。 事實上，高效會議的關鍵原則是把事情完美地總結出來，而不是毫無意義地拖下去。 掌握會議紀要是一個技巧：您可以追蹤會議流程並了解所有主題是否已最終確定。 此外，確保你為每個人分配了一些任務，並且他們清楚地知道自己的職責。
讓團隊會議通過這些技巧打造更強大的團隊！ 嘗試創建有趣的會議活動 啊哈幻燈片 現在！
會議禮儀應該避免什麼
Some don’ts for meeting etiquette you’ll want to avoid if you don’t want your meeting to end in frowns and dissatisfaction👇
- Don’t arrive late: Showing up late is a no-go. Respect others’ schedules by arriving early whenever possible.
- Don’t be Distracted Dave: Phones, emails and side chatter won’t fly. Phone calls and texting are the 最大的殺戮，因此請專注於手頭上的會議事項。 會議期間的私人談話會擾亂會議流程，因此請把八卦留到飲水機裡。
- Don’t be aggressive: Respect the meeting lead and keep things organised. Schedule a meet-up with the person you personally don’t agree with to settle down disagreements.
- Don’t come ’empty-handed’：準備好你的事實並完成作業。
- Don’t shift subjects：留在議程軌道上以使事情順利進行。 隨機切線是動量殺手。
最後的思考
While meeting manners may seem stuffy, don’t underestimate their power. Nailing meeting etiquette helps you crush it in discussions and level up your relationships in a major way.
So next time a big meeting comes your way, remember – slipping on those etiquette techniques can be your not-so-secret weapon for not only nailing that discussion but also taking away new connections that’ll serve you well for meetings to come. With manners in your back pocket, you’ll be well on your way to not only impressing today, but building the trusted partnerships that power success long-term.
常見問題
為什麼會議協議很重要？
以下是會議協議對企業至關重要的一些引人入勝的原因：
– Efficiency is key – And protocols like agendas, timers and ground rules keep things zipping along at optimum speed so no time is wasted.
– Open mic night – Structured discussions level the playing field so everyone gets equal airtime. No one person hijacks the convo.
– Where’s the referee? – Designating a facilitator means productive powwows instead of chaotic free-for-alls. One voice at a time = no cross-chat confusion.
